Visual aids can be a great help in keeping trainees engaged, but they’re also easy to misuse. What are some common mistakes that trainers make with visual aids, and what best practices should trainers follow to avoid those mistakes? Visual aids tend to be an afterthought, says Steve Rohr, a communications professor, professional, and coauthor of Scared Speechless: 9 Ways to Overcome Your Fears and Captivate Your Audience.

• Different Types Of Visual Aids

As a result, visual aids are not always well-planned, organized, or effective, and trainers have little time to practice with them, he says. Inconsistency in text, styles, and colors is another mistake because consistency “helps the audience keep track of where you’re going,” Rohr says. Visual aids often have too much text or text that is too small—and that is not effective, he says. When there is too much text, trainers “tend to use visual aids as a crutch. They start to read off of the visual aid.” Visual aids should be “used to support, and not replace, a presentation in any way, shape, or form.” Another mistake is displaying a visual aid too early or too late. Rohr says timing is important because you want the visual aid to support what you are saying, and you do not want to confuse trainees.

FlowVella (was Flowboard) allows you to create beautiful interactive presentations that bring your ideas to life on Mac, iPad, and the Web. FlowVella is a re-imagining of presentation software. FlowVella is a re-imagining of presentation software. Visual aids are often overlooked at meetings. This video goes into the advantages of using visual aids, including increased control, greater understanding, and better retention. FlowVella for Mac lets you create all types of interactive presentations that you can share directly or use as a visual aid during a lecture or other demonstration. With tons of template options for various purposes and the ability to integrate all types of media, this app gives you all the tools.

Rohr also advises trainers to “be as inclusive as possible—even if the audience is not,” when selecting images for visual aids. “Balance out gender, people of color, people of different abilities, age groups.” In addition, Rohr recommends having a “Plan B” for visual aids in case you experience technical difficulties. For example, have hard copies of visual aids to hand out, and if your presentation is online, download it in advance in case Wi-Fi is unavailable during your training session. Finally, Rohr recommends practicing with visual aids in the room where training will take place, physically running through your visual aids and making any necessary adjustments, such as changing the colors or fonts if the text is hard to see in that lighting.

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FlowVella for Mac lets you create all types of interactive presentations that you can share directly or use as a visual aid during a lecture or other demonstration. With tons of template options for various purposes and the ability to integrate all types of media, this app gives you all the tools you need to effectively and efficiently communicate your ideas to your audience, no matter who or where they are. Pros Template designs: The templates available through this program are much more than just basic outlines that you have to flesh out and fill in on your own.

They are specifically tailored to the type of presentation they're meant to support, and the variety of options ensures that you'll have no trouble finding one that perfectly suits your purpose. Intuitive controls and shortcuts: Once you've chosen a template, you'll have no trouble adding your own content to the mix.

Different Types Of Visual Aids

That process is made as smooth as possible by the intuitive controls that let you add text, images, videos, or links to each slide, as well as the available keyboard shortcuts that put all tools literally at your fingertips. Cons Bugs and delays: While it's nice to be able to preview each type of template before you make your selection, the previews did take quite a while to load. We also had a hard time actually making a template selection, as not all of the options were responsive. Bottom Line FlowVella for Mac gives you an excellent set of tools to create beautiful Web-based presentations for a wide variety of purposes. Its controls and processes are smooth and intuitive, and the minor glitches we encountered during testing did little to take away from the many benefits the app provides.